How to use OnStage 4 Business

This may mean that you are listed twice in the Fontys contact database by mistake. Please inform your Fontys contact person so they can merge your accounts.

After creating your account, you still need to confirm your email address. You will receive an email from ‘noreply@identity.xebic.com’. The email may have gone to your Junk or Spam folder, so please check there as well.

When creating your account, you will be asked to add the organisation you work for. Enter your postcode and house number. OnStage 4 Business will then check the database of the Chamber of Commerce and/or Stagemarkt (if your organisation is also active in vocational education).

You can select your organisation from the list of suggestions.

Please note: If many organisations are registered at the same postcode, you may not see all suggestions at first. Click ‘Show more’ to view all suggestions.

This means that your organisation is already in the Fontys database. If you know who within your organisation already works with OnStage 4 Business, you can contact them to ask if they can give you access. If not, please contact your Fontys contact person. They can arrange for you to receive an invitation email to create an OnStage 4 Business account.

This may be because you do not have the correct role in the system. To submit an assignment, you need the role ‘Coordinator’ and/or ‘Authorised to sign’. If you can only view assignments, you may only have the role ‘Company supervisor’. If possible, contact your colleague(s) who can give you the correct role in OnStage 4 Business. Otherwise, contact your Fontys contact person so they can arrange the correct role for you.

When you submit an assignment, it is sent to the selected category. The relevant Fontys programme(s) must then approve or reject the assignment. After approval, the status changes to ‘Available’. From that moment, the assignment is visible to students within that category. Please note: As long as the programme has not yet reviewed the assignment, the status will remain ‘Submitted’.

When you submit an assignment, it is first sent to the selected category (status ‘Submitted’). The relevant Fontys programme(s) will then approve or reject it. If the assignment is rejected, the status changes to ‘Inactive’. In the ‘Assignments’ screen in OnStage 4 Business, you can use the filter options to show inactive assignments. You can then edit the assignment and submit it again if needed. Your Fontys contact person will inform you (or your colleagues) about the reason for rejection. If you have not received a message, please contact them yourself.

Open the main menu (three lines in the top left corner) and click ‘Company profile’.Here you will see all known company details that your organisation uses to present itself. This information is automatically included with the assignments students see.

To manage the Company profile, click ‘Edit’ (pencil icon at the bottom right).

In the Company profile, you can manage:

• General address details: visiting and postal addresses
• Documents: Documents that give more information about your organisation in relation to internships, graduation assignments or work-based learning
• Company videos: Links to videos, for example YouTube videos. Please note: You must use the full URL. The shortened link via the ‘Share’ button will not work.
• Website: Link to your organisation’s website
• Social media: You can only add LinkedIn, Facebook and Twitter (X) pages

You may not have the correct role. The roles that can manage the Company profile are ‘Coordinator’ and/or ‘Authorised to sign’. If you can only view the Company profile, you may only have the role ‘Company supervisor’. If possible, contact your colleague(s) who can give you this role in OnStage 4 Business. Otherwise, contact your Fontys contact person so they can arrange the correct role for you.

Open the main menu (three lines in the top left corner) and click ‘Company profile’.Here you will see all company details, including the contact persons linked to your organisation.

To manage contact persons, click ‘Edit’ (pencil icon next to the ‘Contact persons’ section).To add a new contact person, click ‘Add’ (person icon with a plus sign).

To deactivate a contact person, click ‘Edit’ next to the existing contact. At the top of the window, you will see a button next to the word ‘Active’. When you click this, you must enter a date, a reason, and (optional) a description for the deactivation.

You may not have the correct role. The roles that can manage contact persons are ‘Coordinator’ and/or ‘Authorised to sign’. If you can only view contact persons, you may only have the role ‘Company supervisor’. If possible, contact your colleague(s) who can give you this role in OnStage 4 Business. Otherwise, contact your Fontys contact person so they can arrange the correct role for you.

• Coordinator

Access to all student files within your organisation, access to and management of all branches (if your organisation has more than one location), and management of the Company profile, contact persons and assignments.

• Authorised to sign

Access to student files you are linked to, access to and management of the branches you are added to (if applicable), and management of the Company profile, contact persons and assignments.

• Company supervisor

Access to student files you are linked to, access to the branches you are added to (if applicable), and viewing access to the Company profile, contact persons and assignments.

You can do this in two ways:

• 1. In the main menu (three lines in the top left corner), click ‘Contact’. This opens ‘Contact the educational institution’, where you can submit your report or question.

• 2. In the Interns overview, where you see the students linked to your organisation, click ‘Report issue’. This opens a window where you can submit your report or question.

Please note: Clearly mention which programme or category your question relates to, no matter which method you use. Do not include any personal data of specific students.

Does your organisation suspect a data breach? Please report this via: imoo@fontys.nl