To arrange
Things you need to arrange before living and studying in the Netherlands
Healthcare in the Netherlands
Healthcare in the Netherlands ranks amongst the best in the world, giving people access to the most advanced treatments and preventative care. Some things, however, may be arranged in a different way than you are used to.
The biggest difference will be the central role of the General Practitioner (GP), in Dutch called the huisarts.
Your GP is the key to the Dutch world of medicine. The GP treats patients for basic problems and can answer most of your general health questions. (S)he will also perform, for example, standard gynecological or pediatric examinations. Your GP will also serve as your link to most other services, such as hospitalization, specialists, home nursing midwifery and physiotherapy. If you call the GP’s office to make an appointment, the GP’s assistant will ask questions to determine the urgency of your situation. The GP’s assistant is a professional and has an obligation of secrecy. Asking questions is done only to have the patient and the doctor better prepared, to suggest alternatives, like a consultation by phone or video, or in some cases, to check if more immediate action is required. If your GP cannot diagnose or treat a problem (s)he will refer you to a specialist. Your GP will usually provide you a letter of referral to be given to the specialist, whom you in turn will call for an appointment. You can however, visit other primary care providers, such as a midwife, physiotherapist or dentist without a referral from your GP.
Most medicines require a prescription from your GP after a personal consultation, since they can be potentially harmful. However, after a consultation, it is possible you will receive a diagnosis but no medication. Dutch physicians believe it is often best to let an illness run its course without expensive and potentially dangerous tests and medication.
It is strongly recommended to register with a GP in your area as soon as you are settled.
Note: You are obliged to be health insured in the Netherlands.
Healthcare insurance
By law, you must have an adequate healthcare insurance, to make sure that you are properly insured during your stay. The type of healthcare insurance you need depends on your personal situation. European (EEA) students should ask their own health insurance provider if the existing health insurance policy offers sufficient coverage for medical expenses in the Netherlands. You have to complete your insurance package to cover liability and repatriation. Students from Europe having an EHIC card have to check if this insurance will be valid the entire periode of the stay abroad. This is often not the case.
Fontys recommends the international student-minded health insurance company InsureToStudy One of the many advantages (different to other companies) is that you don't need to declare the costs of your GP visit, because the invoice will be send directly to the insurance. Besides that ITS also reimburses if a student consults a digital doctor.
As a Fontys student you will get a discount!
This insurance covers healthcare, extraordinary costs, repatriation, liability, accidents, legal aid and baggage & household goods. This offer is accessible for all international Fontys students who wish to apply for this insurance or want to change their current insurance. If you apply through this link you will receive the discount automatically. You have to fill in the institution code "FONTYSITS" and you have to use your @student.fontys.nl email address. If you have questions about the insurance you can contact insureToStudy through mail: info@insuretostudy.com or call 0031 70 2051860.
New Non European students are, at least for their first year, obliged to take out the InsureToStudy Master Plan+ insurance which is part of the Fontys Visa procedure.
The Master Plan + insurance offers a very comprehensive coverage relative to the Master Plan insurance. The Master Plan + insurance includes conditions which already exists prior to applying for this insurance, for instance asthma, diabetes, eczema, migraines, but also disadvantages have continued from previous operations. You can even apply for this insurance if you think you're suffering from the coronavirus. The Master Plan + insurance can be applied for by yourself, only by this link.
The Master Plan does not cover existing conditions and disadvantages, this concerns the costs that were to be reasonably expected at the start of the insurance.
Note: You are not allowed to take out a public Dutch health insurance if you are in the Netherlands for study purposes only.
If you cause an accident and someone is injured or if you damage someone's property, you are responsible for paying all the costs of the accident. You might, for example, break something in your rented room. Or, on a more serious note, you might cause a road accident. Accidents like these can be very expensive. You are therefore strongly advised to take out a good liability insurance policy, which will cover the costs in many cases.
Repatriation means returning to your home country. If anything (serious illness or accident) happens to you in The Netherlands, your insurance should cover the costs of repatriation of yourself (e.g. for treatment required in your home country), or having your parents travel to join you here. Repatriation is also covered for family member in the 1st and 2nd degree by death or very serious illness It would be wise to have an insurance policy covering these costs.
Be sure to extend your insurance in time. If your current insurance is not InsureToStudy and you want to profit the benefits of the ITS insurance you can easy change your insurance.
Contact ITS
Mail: info@insuretostudy.com
WhatsApp: +316 36264401
Phone: +3170 2051860
If you have a student job or a paid internship you are obliged to take out a Dutch basic healthcare insurance. If you already have an InsureToStudy insurance (or if you are willing to take out one), you can profit a very low priced Dutch basic healthcare insurance combination with Hollandzorg.
Read more about the Dutch basic healthcare insurance.
Start your preparations early
The Fontys University of Applied Sciences has an agreement with the Dutch Immigration & Naturalisation Service (the ‘IND’) to apply for Entry Visas and Residence Permits on behalf of its students. The required procedure will be commenced before you travel to the Netherlands. Although the ‘IND’ generally processes applications within two-three weeks, we recommend that you start the process early, i.e. approximately three months before you plan to enter the Netherlands, as it may take some time for you to gather all of the required documentation.
Disclaimer Fontys University of Applied Sciences retains the right to refuse to apply for a student visa/residence permit if there are significant concerns about the applicant's intended purpose of stay in the Netherlands. In this regard, Fontys reserves the right to require an additional motivational letter/ questionnaire and/ or (online) interview.
Residence Permit (‘VVR’)
All those who enter the Netherlands with or without an Entry Visa (‘MVV’) and who wish to stay for a period of longer than three months, are obliged to apply for a ‘Verblijfsvergunning regulier’, or ‘VVR’ (a Residence Permit). Fontys Team International Students will send the application to the Dutch Immigration & Naturalisation Service (‘IND’) on your behalf. Your Residence Permit will be ready soon after your arrival in the Netherlands.
The Dutch immigration service (IND) will grant you a residence permit which is valid until three months after the expected end of your study program. In spite the expiry date on your residence permit card these additional 3 months are only valid after graduation and will be effective starting from your graduation date ( BA / MA) or final date of Exchange.
To enter the Netherlands for the purpose of studying, you may require a visa and/or a residence permit, depending on the following factors
- Your nationality, i.e. as stated in your passport.
- The duration of your stay, i.e. for less or more than three months.
- The purpose of your stay, i.e. we assume that you intend coming to the Netherlands to study, or for a preparatory year.
Entry Visa / Authorisation for Temporary Stay (‘MVV’)
All non-EU/EEA students entering the Netherlands will require an Entry Visa (‘MVV’), except nationals from Australia, Canada, Japan, Monaco, New Zealand, South Korea, the UK, the USA and Vatican City State. This Entry Visa is a sticker that is placed in your passport and is issued by the Dutch embassy or consulate in your country of origin.
Additional conditions for students of the following nationalities: Nepal, Bangladesh, Pakistan, Cameroon and Nigeria.
Students of these nationalities have to be aware they have to transfer the full refundable amount of the living expenses to the bank account of Fontys. Proof by financial documents you have access to this amount will not be accepted.
If you are staying in the Netherlands for more than four months you will need to go to the city council and register as a new resident of the town where you are living. Registration regulations may vary from one council to another.
When registering with your local council, you are automatically issued a BSN. BSN is short for Burger Service Nummer, which translates as ‘citizen service number’. The BSN is equivalent to a social security number: a unique registration number for every citizen, used in contacts with any government service. Various people may ask for your BSN. If you have a job, your employer will need to know your BSN. When you open a bank account the bank will also ask for your BSN.
Some study departments arrange the appointment for international students. Please check with your study department if you need to make the appointment yourself or if they will arrange it for you.
Bring the following documents to the appointment
- A valid passport
- Original birth certificate or original legalised true copy of the birth certificate (not older than six months). If your birth certificate was not issued in the Dutch, English, French or German language, you will also need to submit a sworn translation. Additional stamps, from the government of the country which issued the birth certificate, might be required. In order to confirm which legalisation you are required to have, you must contact the Dutch Embassy or Consulate in your own country. Please check https://www.netherlandsandyou.nl to find details of your local Embassy or Consulate
- Proof of civil status only in case you are married, divorced or a widow(er). In Venlo it’s always necessary to bring a proof of civil status
- Rental agreement for your room in the Netherlands
- Declaration of acceptance by Fontys University of Applied Sciences
- Print of the approval letter of the Dutch Immigration Service (IND) if applicable
If you are going to change your address or move to another city do not forget to inform the municipality. If your study period ends and you want to leave the Netherlands, you have to deregister.
Note: The landlord of your room can ask you for proof of deregistration at the municipality as a condition to get your deposit back.
Extra information for students from China
Chinese students are required to bring the following documents in addition:
- Legalized notarized declaration* which includes family name, given names, date of birth, place of birth, name of father and name of mother and a notarized certified true copy of the document or documents on which the notary has based his statement regarding the birth and the data of the parents.
Documents that will be accepted:
- Hukou of the parents in which the birth of the child is registered and a declaration of the hospital which explicitly states that this statement can be used for the registration of the birth in the Hukou registry;
- A statement from the Public Security Bureau where the requested data prove out;
- Notarized certified copy of the updated and complete Hukou of the child itself.
This should be done as soon as possible, as the legalisation process can take a number of months.
Information about legalisation of foreign documents for use in the Netherlands.
Work permit
If you want to work during your studies while staying in the Netherlands, there are some things to keep in mind.
Are you from the EU/EEA or Switzerland? If you are from the EU/EEA or Switzerland you are free to work without restrictions. You do not need a work permit and there are no restrictions regarding working hours.
Are you from outside Europe? If you are not from the EU/EEA or Switzerland, there are some restrictions if you want to work alongside your studies. You can either work for a maximum of 16 hours a week during the year, or you can work fulltime during the months of June, July and August, but only with a work permit.
Your employer has to apply for your work permit (Tewerkstellingsvergunning or short the TWV) at least 5 weeks prior to the start of your employment. The application is free of charge. You cannot apply for the permit yourself. The organization that issues work permits is called the Employee Insurance Agency (UWV). The work permit application must be accompanied by a copy of your residence permit for study purposes and a statement from your education institution confirming that you are enrolled as a student at that institution.
In the case of students seeking to work part-time alongside their studies, there is a simplified application procedure whereby the UWV does not have to perform all the checks stipulated in the Foreign Nationals Employment Act (Wet arbeid vreemdelingen, WAV). Employers are not always aware of this simplified procedure and may therefore be wary about applying for a work permit. There is no need for this, however.
This is the website (wwww.werk.nl) for your employer to apply for your work permit as a work student.
The Inspectorate SZW carries out inspections to check whether work permits were issued. If they were not issued this constitutes illegal employment, which is a violation of the Foreign Nationals Employment Act and punishable with severe fines for your employer and the risk for you to lose your residence permit.
Note: As soon as you have a (part-time) job, you are required to have a Dutch public health insurance
In addition to your studies, you are allowed to work in the Netherlands as a self employed individual, as long as you continue to meet the requirements for your residence permit for study. There is no limit to the amount of hours that you are allowed to work as a self employed individual. Also, you do not need a working permit (TWV).
You do need to register your company in the Dutch Chamber of Commerce (Kamer van Koophandel). You need to pay taxes yourself. Whether it is compulsory for you to take out Dutch public healthcare insurance depends on your situation. To find out, you can undergo a Wlz review carried out by the SVB.
The employer does not need to apply for a work permit for you. The employer must, however, be able to present an internship agreement to the Labour Inspectorate, upon request.
You are legally obliged to sign an internship agreement with your higher education institution and internship employer. We strongly advise you to use the standard internship agreement for non-EU-EEA students drawn up by Nuffic in consultation with the Dutch government.
student trainee agreement (three party contract)
Note: If you are doing an internship for which you are paid at least as much as the Dutch minimum wage, you are subject to compulsory insurance under the Wlz scheme. Check this explanation of the minimum wage. If you receive expenses this will also count as remuneration for your internship. Contact the SVB (Sociale Verzekeringsbank), which is the organisation that implements national insurance schemes in the Netherlands and start the Wlz assessment when you are in doubt.